In Partnership with BRISTOL ENERGY
Thursday 9th - Sunday 12th August 2018

Pilot and Balloon Registration

The 40th Bristol International Balloon Fiesta takes place between Thursday 9th and Sunday 12th August 2018.

Balloonist Application and Approval Process

Demand from Balloon Teams to attend the Bristol International Balloon Fiesta always exceeds the number of balloons we can safely and comfortably accommodate. For 2018 we have an online application process to manage both registration and accreditation.

How to apply

To register for the 2018 Fiesta please complete the following Balloonist Application Form or Model Balloonist Application Form.

Please check that you will have the correct pilot hours and documentation to participate (detailed below).

Applications are subject to meeting the terms and conditions of flying at the Fiesta and the approval of the Flying Committee. The Terms and Conditions of Entry can be found below.

Applications close on 31st March 2018.

All applications will receive formal approval from the Flying Committee by 6th April 2018.

Upon approval, a VAT invoice shall be issued to you and payment will be required by return. Should you not meet the terms and conditions of entry, your application will be rejected by the Flying Committee.

Entry Prices and Classes of Entry for 2018

All balloons will enter the Fiesta in one of three categories. If you have any doubt about the appropriate category for your balloon, please contact for advice. If BIBF feels an accepted balloon entry is made in the wrong category, any place it allocates may be held but entry not confirmed until the category of entry is agreed. The decision of BIBF regarding categories of balloons will be final.



A Private Entry applies to all balloons under 120,000cu.ft and unmarked or sponsored but whose sponsor is not currently trading. The entry is free and will only require a security deposit (see below) if requested by the Flying Committee. If a pilot wishes to bring additional envelopes but will only be flying one of those envelopes at any time, then only one entry is required but the additional envelope sections will need to be completed.


£150 plus VAT

The Sponsored category is for balloons which are flown by private entrants who are flying balloons which carry logos of currently trading businesses. A Sponsored Entry applies to all Sponsored balloons under 120,000cu.ft but whose sponsors do not pay the pilot for his/her services and do not pay anything other than expenses to cover the balloon’s participation in the Fiesta.


£250 plus VAT up to 180,000 cu.ft / £350 plus VAT over 180,000 cu.ft

A Commercial Entry is applicable to balloons flown by commercial pilots being paid for their services and all balloons under the control of, or owned by balloon operating companies and balloons that are flying their sponsor’s passengers at the Fiesta irrespective of whom the balloon is lent to or flown by. The Entry Package is currently being finalised and details will be forwarded in due course.


£250 plus VAT up to 180,000 cu.ft plus £35 per flight flown fuel supplement / £350 plus VAT over 180,000 cu.ft plus £75 per flight flown fuel supplement.

A Passenger Balloon Entry is applicable to all conventional shape balloons that are flying fare- paying passengers or balloons of 120,000 cu.ft. or more. Participation by balloons larger than 120,000 cu.ft. is limited for reasons of space. A fuel supplement will be invoiced, post Fiesta, for each flight flown at the price indicated above.

Pilot Hours

To enter the Fiesta, pilots must have:

  • if less than 25 hours total P1 time, at least 10 P1 hours since 13th August 2017, or
  • between 25 and 100 hours total P1 time, at least 5 P1 hours since 13th August 2017, or
  • if 100 hours or more, at least five flights of not less than five minutes duration in the preceding thirteen months, or have passed an Examiner flight check.

Documentation Required

The Fiesta will once again be running a self-declaration process at Check In on Thursday 9th August 2018. The self-declaration form will ask you to confirm that you have the following documentation available for inspection at any point during the Fiesta.

Each Balloon must be in possession of the following documentation:

  • Certificate of Registration
  • Insurance document
  • Balloon Log Book
  • C of A
  • Airworthiness Review Certificate
  • Last annual inspection report
  • Flight Manual for the balloon

Each pilot must be in possession of the following documentation:

  • Pilot licence
  • Pilot Log Book
  • Medical certificate
  • LRO certificate
  • Certificate of Experience (Commercial Pilots Only)
  • Baseline Check (AOC Pilots only)